7 Habits that Produce Highly Efficient Project Management Team: Part 1
Last week we announced that for the next 7 weeks, we will be discussing 7 habits that help produce a highly efficient project management team. For week 1, we will be discussing the first habit.
The ability to establish and measure key performance ‘leading’ indicators is one of the most valuable skill sets to have as a best in class organization. Simply put, the ability to take a proactive leadership problem-solving approach, not a reactive approach. Not sure if you’re the proactive leader you need to be? Review the below questions and count how many you respond yes to (be honest with yourself):
- Are projects consistently over budget? Are they late? Or maybe late and over budget?
- Do you find yourself acting as a Fire Fighter or Problem Solver?
- Do you receive more than one email a day marked “urgent”? Do you regularly receive emails with CAPITAL LETTERS?
- Do you start the day with a plan and find you’ve strayed away from that plan of action before lunchtime?
- Do performance reports focus on last month’s data?
- Is there a high volume of RFIs
- Are you surprised when you receive change orders?
If you answered yes to any of the above questions, then you’re guilty of making a few reactive decisions. Luckily, there are a few ways to become proactive and kick out that reactive habit. Proactive owners usually track and review the following leading indicators:
- Estimate to Complete
- Estimate at Completion
- Budget at Completion
- Project Risks
- Contingency Utilization
- 2 Week Look Ahead
- Cash Flow Forecast
- Workflow Aging & Cycle Time
They know that communication and team dynamics are two important aspects of a successful project. They also monitor the culture of the project team to look out for signs of cynical behaviors, overuse of email, etc.. They make sure that they have extra time outside of the project for areas including:
- Capital Program Vision & Strategy Communication
- Training & Development
- Talent Management
- New Talent Recruiting
- New Employee on-boarding
Pretty crazy how all these little factors go into play with being a productive leader, huh? After analyzing yourself, take some time to review the areas that you can improve and come up with a game plan to get those improvements moving.
Be sure to check back next week for Part 2 of this 7 week series.