Project Management

In today’s world of tight deadlines and regulatory compliance, the flow of information has become central to all construction programs. In addition, many administrative processes are repetitive and require to be regularly reviewed.

A good administrative management solution can add value to the company by increasing the efficiency and reliability of procedures that have been running for a period of time allowing the program manager more time to look for continuing improvements and identifying and cutting out any out of date practices.

DOES YOUR PRESENT ADMINISTRATION MANAGEMENT SYSTEM ENABLE YOUR ENTIRE ENTERPRISE TO?

  • Store and maintain a centralized and readily accessible repository of all documents associated with major construction programs.
  • Outline and manage an electronic filing system for all program documents based on predefined roles and rights to those files.
  • Readily retrieve for review and use multiple document types (such as doc/xls/txt/pdf/htm/jpg)..
  • Track and control the history of the document to make sure unauthorized versions of a document do not become “accepted” for use.
  • Notify interested parties whenever a change has been made and saved into a new version of the original document.
  • Rapidly search for and produce for use a document that has become critical to the orderly progress of work at the field construction site.
  • Document Collaboration through markup layers on files.

PLANNING

It’s that time of year again and the organization is preparing budget requests for review and approval by the executive board. They have already scanned the organization to get a first pass look at capital improvement projects wanted by various stakeholders. Now your department is expected to prepare first pass budget and schedule estimates for multiple projects simultaneously. You have been given a short lead time to produce these budgetary plans and no additional headcount to help you get the job done.

DOES YOUR PRESENT PLANNING MANAGEMENT SYSTEM ENABLE YOUR ENTIRE ENTERPRISE TO?

  • Create and manage a large number of new projects rapidly.

  • Setup and manage an enterprise wide project coding protocol.

  • Track and rapidly retrieve vital project information for all projects.
Integrate with third party project schedule software such as Microsoft project.
  • Rapidly update and retrieve project schedules for all projects.
  • Aggregate and roll up all project budget code costs in to the overall project and ultimately program cost report.
  • Prepare cost versus budget reconciliation documents required to meet public transparency requirements.

DESIGN

At one time or another every program manager will experience some form of the proverbial good news / bad news scenario below. For example, the good news is that the voters approved a major new bond issue for renovation of a large number of structures. Your department now has job security because the design phase of the bond issue must now begin in earnest. The bad news is that you are now expected to manage several design projects simultaneously without any increase in personnel. Adding to this bad news is the knowledge that these structures are scattered across a large geographical area.

DOES YOUR PRESENT DESIGN MANAGEMENT SYSTEM ENABLE YOUR ENTIRE ENTERPRISE TO?

  • Create and manage a large number of new projects rapidly
.
    • Integrate with third party project schedule software such as Microsoft project.

    • Prepare cost versus budget reconciliation documents required to meet public transparency requirements.
      • Setup design agreements with multiple vendors that can be efficiently accessed and utilized throughout the project life cycle.

      • Process invoices associated with the projects from receipt to approval to payment in a timely manner.
      • Access the original documents from anywhere to verify sign-off against work order requirements.
      • Rapidly produce standard reports (such as variance budget reports, priority project, project phase chart reports, project schedule reports, etc.,) requested by various stakeholders.

      If managing tasks like these is taking away from time spent in the field (or even worse time with your family at home) then perhaps it is time for you to investigate the power of

      ATSER Administration, Planning and Design Management software.

JoomShaper