SaaS is the platform that takes collaboration to the next level and its impact on document management has been profound. Dispersed and/or multi-stakeholder project teams are now able to scan, store and recall electronic copies of documents at the click of a mouse. Centralizing project related documents in a secure, web accessible repository allows project team members – irrespective of their geographical location – to access, modify and track documents.
Social Content Management
The move towards social content management is founded on the premise that ultimately, people do business with other people. Social content management builds on traditional document management in that it leverages professional social networks to create and find content, ideas and expertise. In effect, social content management integrates social tools with document management to go one step further, and connect people with project content. As collaboration becomes more and more central to successful project delivery and risk mitigation, the introduction of social networking tools to the document management process is allowing organizations to find and manage non-traditional content that can contribute to project success.
LEED certification adds additional layers of complexity to the construction process that are reflected in the increased amount of information that needs to be tracked and managed. The demand for LEED certified structures continues to increase - social and market pressures for LEED facilities have not abated in today’s weak economy – and so too has the need for document management systems that are able to streamline the LEED documentation process.
BIM and IPD play an important role in today’s construction projects yet to truly get the most out of BIM and IPD, project information needs to be readily available to those who need it. Document management tools manage the flow of information – including BIM models - securely and efficiently, between project participants and play a significant role in facilitating collaboration, information sharing and reporting. Solution providers that recognize that document management is an essential component of BIM awareness have been able maximize its value to BIM. Consider the following example:
In a typical project handover scenario, contractors hand the maintenance manuals, warranty information and other documents to the owner when a project is completed. In stark contrast, BIM allows users to track information as the project is being built, and store it in an Electronic Content Management (ECM) system that is integrated with the project management system. In this case, manuals and documents can be saved to a portable media format and handed over to the Owner, smoothing the handover process and making manuals more accessible in the future.